Engagement-level reporting
See revenue, cost, and margin by client, project, and engagement, down from the firm-level total.
Accounting for Professional Services
Accounting for professional services, so you know which engagements pay
A firm can stay busy and still make nothing on the work. The bill goes out late. A write-off never reaches the books. By the time a partner sees it, the team is already on the next job. Monthly bookkeeping keeps billing and the ledger in the same month. Before you staff the same way again, look at margin by client.
Per-engagement
Profitability
Predictable
Monthly close
By client
Margin
Which engagements are actually making money?
Profit on a professional services engagement is revenue you earned, minus the people who delivered it. Salary on the matter. Add the contractors. Then the work you wrote off and never billed. A firm-wide margin hides the client who fills the calendar and loses money.
If last month’s close is still open, you’re guessing. A month-end close turns billed work and write-offs into a number you can staff against.
OnNumbers keeps this in the books. We don’t replace the time system your partners already use, and we don’t pick who to staff. Tie the month back to these numbers. You’ll know which work paid for the people, including the matters that looked full and still lost money.
What gets in the way
The problems we see most
- ✕Project profitability is a guess until well after the work is delivered.
- ✕Time, billing, and accounting live in three systems that never agree.
- ✕Partners make staffing decisions without current margin data.
- ✕Month-end close slips, and reporting arrives too late to act on.
How OnNumbers helps
What changes when you work with us
Retainers handled cleanly
Recurring revenue and retainers recognized correctly, with clear visibility into what has been earned.
Predictable close
A consistent, tracked month-end close so leadership reporting lands on schedule.
Margin visibility
Understand which work types and clients drive profit, and which quietly erode it.
Every plan includes the full platform and core bookkeeping. See exactly what’s included at each plan →
The OnNumbers platform
What changes when the work is visible
The same software your accountants work in is the software you watch. Below is what each part of it actually does for your week, with the capability behind it named underneath.
Live work trackingActive now
- M60%
Mary
Reconciling bank accounts
- JCompleted
John
Reviewing AP
- SOn you
Sarah
Waiting for client invoice
See the work, not just the result.
Log in and watch your accounting team work in real time: who is on what, how far along they are, and what is waiting on you. The end-of-month report stops being a surprise, because you have followed every step to get there.
Month-end stops being a surprise. You can see the close is on track before it’s late, instead of chasing somebody for a status update.
Follow month-end step by step, with a live progress bar covering bank recon, AP, AR, accruals, and sales tax.
Financial Close
Problems surface the day they appear rather than six weeks later, while they’re still cheap to fix.
Structured daily analysis of revenue, cash, runway, and anomalies. You see it the same day, well before month-end.
AI Pulse
Nobody rebuilds the same spreadsheet every month, and you know which numbers moved without having to ask anyone.
Live KPI and KRA dashboards and scorecards, so you can track performance without rebuilding spreadsheets.
KPI Engine
You know today whether your books can be trusted, rather than finding out halfway through a diligence process.
An AI-maintained account health score with open problems and prioritized recommendations.
Review Account
A board or lender request takes minutes. You’re not assembling a deck the night before the meeting.
P&L, balance sheet, cash flow, and trial balance with branded PDF and Excel export.
Reporting Engine
Runway becomes a number you can act on, instead of a spreadsheet cell somebody last touched two months ago.
Budget vs. actual and rolling forecasts tied to your books, so runway decisions use current numbers.
Budget & Forecast
You get the answer without commissioning a report and waiting a week to read it.
AI-powered insight packs for AR, AP, revenue, expenses, and cash. Answers without building reports.
AI Financial Insights
A finance question takes about thirty seconds, rather than three days of email with your bookkeeper.
Ask questions in natural language. AI returns charts, tables, and answers grounded in your data.
Ask AI
You stop paying the same invoice twice. Duplicate payments and unusual vendor activity get flagged the day they land, well before a year-end review would find them.
AI-powered checks for duplicate payments, unusual vendor activity, and risk, surfaced early.
Vendor Compliance
You can see what you actually spend and with whom, instead of four spellings of the same vendor scattered across the ledger.
AI-assisted vendor dedup, enrichment, and risk scoring, with spend visibility and ledger write-back.
Vendor Expense Management
Miscoded and out-of-policy spend gets caught as it lands, so year-end is a close rather than a cleanup project. Every line carries a control on it, and an audit trail behind it.
AI classification suggestions, policy rules, risk scoring, and approvals on GL transactions.
Transaction Assurance
You can answer “how are we doing” on any day of the month, without waiting for the next scheduled report.
On-demand AI-written read of your financial position, key trends, and what to watch. Run it when you need it.
AI Assessment
Essentials, Growth, and Enterprise include every capability above, at no additional cost. See how the platform works →
Ready to see your firm’s numbers clearly?
Show us your current setup and we’ll map out what real visibility would look like for a firm like yours.