Pricing
Outsourced accounting from $499 a month, with the full OnNumbers platform included on every plan. Choose the level of service your business needs.
Included free with every plan
The full OnNumbers platform — 12 modules, included on every plan at no separate software charge.
Platform modules
12
Included, $0 extra
Financial Close
Follow month-end step by step, with a live progress bar covering bank recon, AP, AR, accruals, and sales tax.
AI Pulse
Structured daily analysis of revenue, cash, runway, and anomalies. You see it the same day, well before month-end.
KPI Engine
Live KPI and KRA dashboards and scorecards, so you can track performance without rebuilding spreadsheets.
Review Account
An AI-maintained account health score with open problems and prioritized recommendations.
Reporting Engine
P&L, balance sheet, cash flow, and trial balance with branded PDF and Excel export.
Budget & Forecast
Budget vs. actual and rolling forecasts tied to your books, so runway decisions use current numbers.
AI Financial Insights
AI-powered insight packs for AR, AP, revenue, expenses, and cash. Answers without building reports.
Ask AI
Ask questions in natural language. AI returns charts, tables, and answers grounded in your data.
Vendor Compliance
AI-powered checks for duplicate payments, unusual vendor activity, and risk, surfaced early.
Vendor Expense Management
AI-assisted vendor dedup, enrichment, and risk scoring, with spend visibility and ledger write-back.
Transaction Assurance
AI classification suggestions, policy rules, risk scoring, and approvals on GL transactions.
AI Assessment
On-demand AI-written read of your financial position, key trends, and what to watch. Run it when you need it.
Scheduled bookkeeping tasks and exceptions are reviewed each business day. Work that is due is completed and its status is updated in the OnNumbers platform. Formal reconciliations and financial statements are finalised during month-end close.
For early-stage teams that need clean, current books and full visibility.
From $499/month
Includes the full platform, plus:
Plus from your team: Your team helps you act on AI Pulse, KPI Engine, and Reporting Engine insights, beyond simply reading them.
Book a CallFor growing firms that need profitability insight and proactive guidance.
From $899/month
Includes the full platform, plus:
For established firms with complex reporting and compliance requirements.
Custom pricingBook a call and we'll scope Enterprise for your firm.
Includes the full platform, plus:
Plus from your team: Your lead accountant is your primary point of contact, coordinating senior review, complex reporting, and month-end sign-off.
Book a CallFlat monthly packages, never billed by the hour. Your exact price depends on transaction volume and complexity, and is confirmed on your call.
From $750
Fixed quote after your free diagnostic
Most businesses don’t arrive with clean books. They are either behind (catch-up) or wrong (cleanup), and usually both. Before monthly work begins, we bring your accounting current and correct: processing old periods, reconciling accounts, fixing categorization, clearing suspense, and correcting balances. Every month after that starts from a reliable baseline.
Your quote is scoped from these
Cleanup engagements start at $750 and are quoted after your free diagnostic. Pricing reflects how many months you are behind, transaction volume, account complexity, and the condition of your balance sheet. A straightforward month often runs from about $300, but treat that as an example and not a formula. A single month with broken payroll postings, inventory, multicurrency, or historical balance-sheet problems can cost more than several clean months. You get one fixed quote upfront, with no hourly billing and no surprise invoices.
Scope my cleanupEvery plan includes the full platform: 12 modules, at no separate software charge. Below, choose the level of accounting service you need.
| Feature | Standalone add-on | Essentials | Growth | Enterprise |
|---|---|---|---|---|
| What you get — included on every plan | ||||
Month-end stops being a surprise. You can see the close is on track before it’s late, instead of chasing somebody for a status update. Follow month-end step by step, with a live progress bar covering bank recon, AP, AR, accruals, and sales tax. Financial Close | — | Included | Included | Included |
Problems surface the day they appear rather than six weeks later, while they’re still cheap to fix. Structured daily analysis of revenue, cash, runway, and anomalies. You see it the same day, well before month-end. AI Pulse | — | Included | Included | Included |
Nobody rebuilds the same spreadsheet every month, and you know which numbers moved without having to ask anyone. Live KPI and KRA dashboards and scorecards, so you can track performance without rebuilding spreadsheets. KPI Engine | — | Included | Included | Included |
You know today whether your books can be trusted, rather than finding out halfway through a diligence process. An AI-maintained account health score with open problems and prioritized recommendations. Review Account | — | Included | Included | Included |
A board or lender request takes minutes. You’re not assembling a deck the night before the meeting. P&L, balance sheet, cash flow, and trial balance with branded PDF and Excel export. Reporting Engine | — | Included | Included | Included |
Runway becomes a number you can act on, instead of a spreadsheet cell somebody last touched two months ago. Budget vs. actual and rolling forecasts tied to your books, so runway decisions use current numbers. Budget & Forecast | — | Included | Included | Included |
You get the answer without commissioning a report and waiting a week to read it. AI-powered insight packs for AR, AP, revenue, expenses, and cash. Answers without building reports. AI Financial Insights | — | Included | Included | Included |
A finance question takes about thirty seconds, rather than three days of email with your bookkeeper. Ask questions in natural language. AI returns charts, tables, and answers grounded in your data. Ask AI | — | Included | Included | Included |
You stop paying the same invoice twice. Duplicate payments and unusual vendor activity get flagged the day they land, well before a year-end review would find them. AI-powered checks for duplicate payments, unusual vendor activity, and risk, surfaced early. Vendor Compliance | — | Included | Included | Included |
You can see what you actually spend and with whom, instead of four spellings of the same vendor scattered across the ledger. AI-assisted vendor dedup, enrichment, and risk scoring, with spend visibility and ledger write-back. Vendor Expense Management | — | Included | Included | Included |
Miscoded and out-of-policy spend gets caught as it lands, so year-end is a close rather than a cleanup project. Every line carries a control on it, and an audit trail behind it. AI classification suggestions, policy rules, risk scoring, and approvals on GL transactions. Transaction Assurance | — | Included | Included | Included |
You can answer “how are we doing” on any day of the month, without waiting for the next scheduled report. On-demand AI-written read of your financial position, key trends, and what to watch. Run it when you need it. AI Assessment | — | Included | Included | Included |
| Accounting service — varies by plan | ||||
Dedicated experienced bookkeeper | — | ✓ | ✓ | ✓ |
GL management | — | ✓ | ✓ | ✓ |
Bank & credit card reconciliation | — | ✓ | ✓ | ✓ |
AP management | — | ✓ | ✓ | ✓ |
Monthly GAAP close | — | ✓ | ✓ | ✓ |
AR: client invoicing & revenue recognition | — | — | ✓ | ✓ |
Budget vs. actuals reporting | — | — | ✓ | ✓ |
Financial modeling | — | — | ✓ | ✓ |
Consolidated reporting | — | — | ✓ | ✓ |
Audit support Preparing schedules and responding to your auditor’s information requests. We do not conduct the audit or issue an opinion. | — | — | ✓ | ✓ |
Grant reporting | — | — | ✓ | ✓ |
Fundraising diligence & data-room support | — | — | ✓ | ✓ |
Audit-ready controls & support Documentation and controls that make your independent auditor’s work easier. We do not perform the audit. | — | — | — | ✓ |
Dedicated lead accountant | — | — | — | ✓ |
| Book a Call | Book a Call | Book a Call | ||
Service pricing scales with transaction volume.
You keep your books
Your books stay in your own QuickBooks or Xero, under your own subscription and your own login. We work inside your file rather than copying your ledger into a platform you cannot take with you. If you ever leave, you keep everything: no migration project, no export request, and nothing of yours for us to hold on to.
Most new clients need some catch-up first. Cleanup is a built-in step: a one-time fee scoped from your diagnostic, so ongoing service starts from a clean baseline.
Upload your QuickBooks or Xero exports. We run automated checks and return a books-health score plus plain-English findings, which also scope any cleanup.
Same dayWe connect QuickBooks or Xero, set up the OnNumbers platform, handle the migration, and assign your dedicated team.
≈ 5 business daysWe bring your books current and correct: reconciliations, re-categorization, and structure fixes. Starts at $750, finalized as a fixed quote from your diagnostic.
One-time · fixed quoteFrom a clean baseline, your monthly plan begins: a scheduled accounting checklist reviewed each business day, a structured month-end close, and reporting, all visible in real time.
Flat monthly feeEssentials covers bookkeeping, reconciliations, AP, and a monthly GAAP close. That’s the right starting point for most early-stage teams. Growth adds AR, budgeting, modeling, and audit or grant reporting for firms that need deeper profitability insight. Enterprise is for complex accounts that need a dedicated lead accountant and audit-ready controls. Unsure? Book a call, or start with the free books diagnostic.
Every plan includes the full platform at no extra charge, and the point of it is what it removes from your week. You watch the close progress rather than chasing an update on it. Duplicate payments and odd vendor activity get flagged the day they land instead of at year-end. A board or lender report is minutes of work. Invoices ageing past 30 or 60 days surface by client name while you can still do something about them. Your accountants then help you act on all of it, which is the part software alone never covers. You choose the level of accounting service on top.
You own them, and there is no long-term contract. Plans run month to month, and the ledger itself lives in your QuickBooks or Xero subscription rather than inside a platform you would have to migrate off. Cancelling means we lose access and nothing else about your setup changes. Worth asking any firm whose platform holds your ledger what leaving actually involves, because the answer is usually an export request and a long wait.
We price on outcomes: clean books, a reliable close, and reports you can act on. Pricing ignores time spent, so you are never penalized for our efficiency. You still see complete transparency on the work itself, including status, findings, and deliverables.
Cleanup engagements start at $750 and are finalized as a fixed quote from your free diagnostic. There is no hourly billing. The exact number reflects how many months you are behind, your transaction volume, the number of accounts, and complexity such as broken payroll postings, inventory, multicurrency, or multiple entities. A straightforward month often runs from about $300, but treat that as an example and not a formula: a single messy month can cost more than several clean ones. You get one fixed quote upfront before any work begins, and ongoing monthly pricing is separate.
Most firms are fully onboarded in about five business days. We connect QuickBooks or Xero, handle the migration, and assign your team. If catch-up is needed, a one-time cleanup follows so your monthly service starts from a clean, reconciled baseline.
Tell us your transaction volume and how the business is structured, and we’ll point you to the right level of service.
