Free Books Diagnostic
In five minutes, you'll know what it is.
Upload your QuickBooks exports and get a plain-English health check: patterns worth reviewing, not accusations. No sales call required.
Upload QuickBooks exports. We run automated checks and deliver a books health score plus a section-by-section report. Trial Balance covers the core review; add more reports for deeper coverage.
QBO export: Reports → Trial Balance → Excel
Unlocks: Undeposited Funds balance · Opening Balance Equity · Reconciliation discrepancy postings · Ask My Accountant / misc accounts · Uncategorized income & expenses · Negative balances · Duplicate chart of accounts names · Possible personal bank accounts · Books health score
QBO export: Reports → A/P Aging Detail → Excel
Unlocks: Stale unpaid bills (>90 days) · Possible duplicate/missed vendor payments
QBO export: Reports → A/R Aging Detail → Excel
Unlocks: Overdue A/R · A/R aging detail
QBO export: Reports → General Ledger → Excel (last 3 months)
Unlocks: Undeposited Funds age · Journal entries without memos · Closed-period postings · Books-recency signal
QBO export: Reports → Balance Sheet → Excel
Unlocks: Supplementary BS-side validation when Trial Balance is thin
QBO export: Reports → Profit and Loss → Excel
Unlocks: Supplementary income/expense validation when Trial Balance is thin
QBO export: Lists → Chart of Accounts → Export
Unlocks: Account hierarchy / detail-type enrichment
What's included
Step 1
We'll send a verification code to your work email.
A QuickBooks connect adds Bank reconciliation overdue / uncleared items, Bank feed backlog, Duplicate vendor payments, and more that uploads alone can't show. Book a call and we'll walk through the full review.
What we check
Every finding traces back to a specific balance or account in the files you upload, so you can go and look at it yourself.
Unreconciled accounts are the most common reason a set of books looks fine and still cannot be trusted. We look for the traces that reconciliation problems leave behind in your ledger.
Transactions parked in holding accounts distort every report built on top of them. A profit figure that includes a large uncategorized balance is a guess wearing a suit.
Aging problems are quiet. They rarely show up in a profit and loss statement, and they are usually the fastest thing to convert into recovered cash.
Structural problems compound. A duplicated account or a balance that has been wrong since the file was set up will keep producing wrong reports until someone corrects it at the source.
Being behind and being wrong are different problems, and most businesses have both. The diagnostic separates them so you know which one you are actually solving.
How it works
01
Your name, work email, and company. We send a short code to confirm the email address is yours, because the report contains financial findings and should only reach you.
02
The Trial Balance is the only required file. Every screen in the upload step shows you the exact menu path to export it. Adding A/P aging, A/R aging, or a general ledger extends what we can check.
03
Files go up over an encrypted connection. Nothing is analyzed until you explicitly consent on the final step, and we never ask for your QuickBooks login to produce this report.
04
The report is ready in minutes rather than days. You get a books health score, findings in plain English, and a view of which problems are worth fixing first. No sales call is required to see any of it.
This is a diagnostic health check. It reads the exports you give us and reports patterns worth a second look. It is a starting point for a conversation about your books, and it is deliberately cautious about calling anything an error.
Who runs it
You have kept the books yourself and want to know how much trouble you are in before a filing deadline forces the answer.
You need to know whether deferred revenue, accruals, and the balance sheet will survive a diligence process before an investor finds the problem for you.
Pass-through costs, retainers, and project coding are easy to get wrong, and wrong coding quietly hides which clients actually make you money.
An independent read of the current state gives you a baseline, so whatever you inherit or hand over is a known quantity.
Full detail is on our Privacy Policy and Subprocessors pages. Prefer to walk through it with a person first? Book a call.
FAQ
What you upload, what happens to it, and what you get back.
Yes. No charge, no card, no obligation. You don’t have to book a call to get the report, and you don’t have to become a client to keep it. We built it because reading someone’s actual books is a more honest starting point than a pitch about books we have never seen.
One file is required: a Trial Balance exported from QuickBooks Online. Optional extras deepen the review, including A/P Aging Detail, A/R Aging Detail, a General Ledger for the last three months, a Balance Sheet, a Profit and Loss, and a Chart of Accounts. The upload screen shows the exact QuickBooks menu path for each one, so you do not need to hunt for them.
About five minutes of your time to export the files and upload them. The analysis itself finishes in minutes rather than days, and the report appears in your browser as soon as it is done.
You upload exports, never credentials. We do not ask for your QuickBooks password and we do not connect directly to your accounting system to produce this report. Files are sent over an encrypted connection, stored on U.S.-based cloud infrastructure, and deleted after 30 days. Access is limited to the team producing your report, under role-based controls. Nothing is analyzed until you consent on the final step. Our Privacy Policy and Subprocessors pages set out the detail, including which providers are involved.
No. The report is delivered in your browser and by email, and you can read it, download it, and act on it without ever speaking to us. If you want to walk through the findings, you can book a call, but nothing in the flow requires it.
It tells you whether your books need one and what is driving the work. Cleanup engagements start at $750 and are quoted as one fixed number after the diagnostic, based on how many months you are behind, your transaction volume, how many accounts are involved, and the condition of your balance sheet. There is no hourly billing and no open-ended scope.
That is one of the most useful times to run it. Whoever prepares your return starts from your books, so problems in the ledger become problems in the filing, and fixing them in a rush is more expensive than fixing them early. Running the diagnostic first tells you whether your preparer is about to hit reconciliation gaps, uncategorized balances, or aging that does not tie out.
The guided export paths are written for QuickBooks Online today, so QuickBooks files are the smoothest path through the flow. If your books live in Xero, book a call and we will review the equivalent reports with you directly.
A single number summarizing how much of your ledger looks reliable, weighted toward the problems that distort reports most: unreconciled accounts, balances parked in holding accounts, aging that does not tie out, and structural issues in the chart of accounts. It is useful as a trend line. Run it again after a cleanup and the movement tells you whether the work landed.
No, and the difference matters. An audit is a formal engagement performed under professional standards that produces an opinion on your financial statements. This is a diagnostic health check that reads the exports you provide and flags patterns worth reviewing. It carries no assurance opinion and is not a substitute for an audit, a review, or a compilation.
Run the free diagnostic and get a books health score with plain-English findings in minutes. If you would rather talk it through first, book a call.
